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In previous posts, I mainly detailed the components of the new system responsible for actually entering data into the system. However, one of the most important components of the system is the ability to generate reports on the information entered within the system. In previous posts, I detailed the functionality of the Standard Instrument Aggregate Reports and the Standards Aggregate Reports both robust reports that exclusively concern the data from the collection of Standard Assessment Instruments. Other notable reports are those responsible for detailing individual submission information for Standard, Capture Hours, and Attendance reports. However, in this post, I will describe many of the smaller reports that were either available in the old system or whose existence was necessitated by the presence of the information the new system.
I separate these smaller reports into the following groupings:
In the old system, there were three reports responsible for displaying statistical information regarding the student information within the system based on certain details of that student at certain stages in their collegiate careers: the admission reports, enrollment reports, and graduation reports.
The primary difference between these reports were the properties that the reports could draw statistical information from. We’ll look at each report in detail starting with the Admission Reports.
In the old system, a user could generate an Admission Report by choosing the academic year (e.g., 2010-2011) and the collection of fields (e.g., gender, race, age, admission category, transfer status, ACT, SAT), and how we wanted the report to structure the report (e.g., simple listings, grouped listings).
Simple Listings were straight forward. Given the field, it would simply display the count or average and count based on the type of fields.
For example by choosing the fields Race and Age:
|Black or African American||10 (33.3%)|
|Asian or Pacific Islander||10 (33.3%)|
Grouped Listings were a little more complex as it would essentially group field values and then display the statistical information.
Using the same field criterion from above, the Grouped report would look similar to the following:
|Black or African American||10||31|
|Asian or Pacific Islander||10||32|
As you can imagine, the more grouped fields chosen, the longer the reports would be to accommodate all possible combination of field values.
When creating this report in the new system, I decided to make the following changes:
Other fields remained the same as the old system:
Some fields contain discrete categories (e.g., Gender, Race, Admission Categories) whereas others result in averages (e.g., Age, Admission GPA, the various chosen Student Tests); so this distinction needed to be made when handling the information for that field.
Instead of allowing an option to choose Simple or Grouped listings.
The behavior of the report would be the following:
This is an example of the Admissions Report but it is the universal behavior for all Student Life Cycle reports.
The only difference between the reports is how the data is collected (i.e., students admitted between YYYY-mm-dd and YYYY-mm-dd, students graduated between…, students enrolled between…) and some of the fields (i.e., admission GPA vs. graduation GPA).
This post is about the project, DREAM
An online electronic assessment system for the purpose of collecting assessment data regarding student teachers and counselors throughout their collegiate career. The system also electronically facilitates a large number of other institutional processes in an effective manner.
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